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Digitalization of AyurVAID Healthcare, Apollo Group

Digitalization of AyurVAID Healthcare, Apollo Group

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Pre-State:

Ayurvaid Healthcare, a leading healthcare provider, faced lot of challenges as given below

  • Managing inventory and lot tracking efficiently

  • lack of barcodes causing for operational issues and lot of time consumption while handling operations

  • Lack of vendor delivery schedule visibility

  • Inventory is not accurate as there is no periodical inventory audits

  • Lack of Point of Sale causing for delay in operations and high waiting time at counter

Bridge:

To address these challenges, Ayurvaid Healthcare collaborated with Emphorasoft NetSuite experts to implement a comprehensive solution. Here are the key enhancements made:

Lot Tracking along with Barcodes:

We have Implemented Advanced Inventory module and implemented Latch/Batch controlled along with enabling item status and Bin management. Custom solution has been built for generating barcodes based on the combination of item, Batch#, Expiry date and Units.

Barcode labels can be printed online with key parameters on the label as Item, Item Desc,MRP,Batch and Expiry Date.

Supplier side Barcodes printing & ASN

By considering the limitations of NetSuite out of box, a customer solution has been built which allow supplier to login after authentication check, provides list of POs which are to be delivered at supplier end. Provision has been provided where customer can enter item level break up along with batch and expiry which creates ASN (Advanced Shipment Notice) along with barcodes printing.

Efficient Inbound/Inward Process:

While receiving the product from suppliers who already sent ASN, after verification physical stock (by scanning barcodes) in a single click Item Receipt gets generating by saving the time for entering the line by line item break up. For those suppliers who were not part of NetSuite eco system, provided provision to enter line level breakup and automatic barcodes printing.

Physical inventory Audits:

We have designed a solution which can be accessible through laptop/mobile and start capturing the physical inventory along with item status which helps to crate inventory count record process.

Ease of POS:

A simple POS screen has been provided where user can scan the barcodes of the item and based on the type of the sale (cash /credit) cash sale or Sales order along with item fulfilment will be created. Provision for accepting the payments in multiple methods and the same methods has been tied up with respective chart of accounts in NetSuite.

Migration Process:

As part of the solution we have designed seamless process for converting inventory items to lot-controlled items by ensuring there is no impact on historical transactions. Barcodes and opening stock provision while doing one-time inventory clean up along with barcodes generation on fly.

Post-State:

With these enhancements, AyurVAID Healthcare achieved significant improvements:

  1. Improved operations efficiency by 20% with barcodes scanning across the company

  2. Complete visibility on inventory

  3. Cycle count /inventory count recording and resolving helps inventory accuracy.

  4. Control on Lot# & Expiry & Alerts on Expiry helping to return to vendor with in time.

  5. Counter sales processes are improved and customers waiting time at counters has been reduced.

Conclusion:

AyurVAID Healthcare now enjoys streamlined inventory management, accurate tracking, and improved operational efficiency, providing better service to its patients and partners. By partnering with EmphoraSoft, AyurVAID Healthcare successfully bridged the gap between their previous state and the desired advanced inventory and lot tracking capabilities.

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Hear from our happy customers

We are thoroughly impressed with the overall progress we've been making on this integration project. It's a testament to the hard work and dedication you've put into it. I sincerely appreciate all your efforts and the collaborative spirit we've had. I'm really looking forward to successfully completing this project and, hopefully, tackling many more exciting ones together in the future.

Keep up the great work, EmphoraSoft!

Founder + CEO, Information Technology & Services, ON, Canada

We worked with EmphoraSoft for building SuiteApp on the NetSuite platform for Zinrelo. Their team has very good expertise in NetSuite scripting and solutioning. They have delivered a high quality product keeping in mind the time deadlines. They are reachable and a great team to work with. I would strongly recommend EmphoraSoft for NetSuite implementations.

Yahya, Engineering Manager, Zinrelo, FL, USA

The integration of NetSuite with Mindbody has been a game-changer for our business. It has drastically reduced the manual effort required to validate transactional updates, freeing up our valuable time and resources. EmphoraSoft's expertise in implementing NetSuite has made this transition seamless, simplifying our daily operations leading to significant business success.

NetSuite Manager, Personal Care Product Manufacturing, UAE

EmphoraSoft has been an invaluable partner for our business. Their NetSuite customization, website integration, and payment gateway solutions have made a remarkable impact on our operations. EmphoraSoft's exceptional support in managing our websites and providing day-to-day NetSuite support ensures our business runs smoothly.

Business Manager, Flooring Company, FL, USA

EmphoraSoft has been instrumental in addressing a critical challenge we faced with our Suite Commerce Portal. Their solution on integrating NetSuite Suite Commerce with Smarty Streets, has been a game-changer. Now, all addresses are thoroughly validated, ensuring 100% accuracy. This has significantly reduced incorrect shipments, saving us time and resources. We're immensely grateful for EmphoraSoft's expertise in solving this problem and their commitment to our success.

Senior Manager, Civic and Social Organization, NY, USA

EmphoraSoft's seamless integration with NetSuite provides us with real-time access to quotes, orders, invoices, and even allows us to process payments efficiently. This level of visibility has greatly improved our customer service and financial operations. Additionally, the portal's partner registration and tier management features have enhanced our collaboration with partners, offering them complete insight into their customers. The ability to broadcast messages about events and promotions is a fantastic tool that keeps everyone informed and engaged. EmphoraSoft has truly elevated our communication game!

Senior Manager, Design Services, FL, USA

EmphoraSoft's NetSuite Advanced Manufacturing implementation has truly transformed our business. The integrated cloud platform has given us unprecedented control and visibility throughout their manufacturing process, consolidating our operations into one efficient system. This shift has led to remarkable improvements in operational efficiency, with a reduction in 'Cost to Produce' and a significant decrease in dependencies on disconnected third-party systems. EmphoraSoft's expert team of Solution Architects transformed our business from Order-to-Cash through Build-to-Ship, leveraging NetSuite's capabilities to optimize shop floor planning and significantly reduce operating costs, making us more profitable.

NetSuite Director, Manufacturing - Fabricated Metal Products, MI, USA

We are pleased with EmphoraSoft's Gantt Chart development based on Projects and Resource Skill set. This tool has revolutionized our project management by providing us with a clear and visual representation of our project timelines and resource allocation. It has enabled us to make more informed decisions, allocate resources efficiently, and streamline our project workflows. EmphoraSoft's expertise in developing this solution has greatly improved our project planning and execution, and we couldn't be happier with the results.

Senior NetSuite Manager, IT Services and IT Consulting, UK

EmphoraSoft's expertise in building NetSuite Integration with our system has been a game-changer for our business. Their seamless integration solution has allowed us to automate processes, synchronize data, and improve the overall efficiency of our operations. This integration has not only saved us time but has also reduced the likelihood of errors in data transfer. EmphoraSoft's team demonstrated exceptional skill and dedication throughout the integration process, ensuring that it met our specific needs.

CEO, IT Services and IT Consulting, NY, USA

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Hear from our happy customers

Emphorasoft built a Suite app for Zinrelo on the NetSuite platform. This solution offers a loyalty program along with reward programming for all NetSuite customers. 20+ customers are using Zinrelo along with NetSuite so far.

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Zinrelo

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Emphorasoft Offered NetSuite Customization for their website along with a payment gateway and integration of all the payments to NetSuite. Many other processes have been streamlined and customized as per their business needs. Managing their end-to-end websites along with NetSuite day-to-day support.

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